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Old 04-03-2009, 07:14 PM   #1
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Doctor Diary

I had a meeting with a social worker today to discuss DS2's medical issues and different ways to deal with them. She suggested I create a doctor diary so I have copies of DS's dr appts, bills, notes for each Dr, etc in it. Has anyone made one of these before. If you have (not that I'm trying to be nosy) but could you show me what it looks like. I think I have an idea of what to do, but when I sit down to set it up, I draw a blank...

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Old 04-03-2009, 10:08 PM   #2
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Re: Doctor Diary

I have done this from birth with each of my 4 kids. It really is a good idea. Especially since you have to be the advocate for your little one, many times a dr won't take the time to look back through charts to gather info or you may change drs and they won't know the history. Anyway...

I have my stuff in a binder with a divider for each child. I made a spread sheet on my computer that I print out and use for the basic records. On the top it has the childs name and blood type and any allergies. It has four colums and each lines space is about 2 lines ... date, dr and place, reason for the visit, and the outcome/result (including immunizations). For example:

5/26/06*****Dr.Sharpe******15m checkup*********24lbs 4oz, 30.5"
**********C M Pediatrics*******************DtaP, Hib, Hep B, Prevnar

3/18/08****Dr. Sharpe******severe left ear pain***** ear infection
*********C M Pediatrics************************AMOXICILLIN

Sorry about the stars... it didn't space it just right. (If they would go to the ER, than I would put the hospital-ER under the treating Dr. I also try to peel the med labels from the Rx papers or just print it in all caps and underline it so it's easy to see from a glance). I also have clear plastic pages in each childs section that I keep important medical info that may later be needed. For example, I have copies of hearing test (audiograms) results to compare with the next one if needed. Copies of my daughters eye glasses rx, current or standing rx, IEP's, etc. In the front of the binder I have a baseball card holder sheet (I took it from my coupon book) and it holds the business cards of the drs that my kids have seen. For example, my ds patholgists, dds eye drs, general ped, ENT drs (different for each kid).. stuff like that. You can also stick your local pharmacy info in the front page for easy access if you don't know the number. Behind that page, I have a piece of paper that list when up coming appts need to be scheduled. With four kids and well check ups with regualr peds, eye dr, hearing dr, ENT, dentist... I would forget if I didn't have it wrote down.

I hope this gives you some ideas!
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Last edited by dkyle220; 04-03-2009 at 10:13 PM.
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Old 04-04-2009, 07:16 AM   #3
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Re: Doctor Diary

thank you it helps alot...
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Old 04-04-2009, 03:32 PM   #4
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Re: Doctor Diary

I keep mine in folders. I have a folder for the bills/statements, one for my medical records (diagnosis, discharge letters, treatment, etc.), I have a covered paper with my primary doctors (metabolic specialists, midwife, and general practitioner) so if they need to contact them for further information or guidance they can, and than I have an emergency card that is slipped in with my protocol letter (it has phone numbers and information on me and my kids such as names, numbers, and any special instructions for med or feeding...I put it in a slip cover so if one of them changes feedings or meds I can change it as things change, I also keep these attached to the car seats in case of emergency). I just slip them into the folders as I get them so they are always in order, newest first. If a kid is sick you can slip in an extra sheet with the meds they are using, when, how much, etc. without having to retype out the entire emergency card. It is also helpful to keep note of their daily schedule so if they get thrown into the care of someone else for a while they will know when the child will be most cranky, tired, etc. since it will probably be a shock to be with a stranger or almost stranger and won't sleep.

It is for your son so I am sure you don't have to do as much as I have but if his medical needs are pretty severe you might want to put the card on the car seat in the case of an accident where you are not responsive. You can also get him a medical alert charm to slip onto his shoe lace if his medical issue calls for a need for one. My medical braclet simply states to see my purse for medical information and my purse has an outside pocket with my protocol, the zipper has a laminated symbol of the same medical alert my bracelet does so it is easy to locate. I leave my folders at home unless we are traveling away from home and won't be able to access them in case of emergency or my DH is in the field or deployed, than they come with me everywhere I go in the diaper bag.

Hope this gave you some ideas or help.
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Old 04-04-2009, 04:59 PM   #5
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Re: Doctor Diary

We had to do that for our foster babies.
I kept a large three ring binder and put copies of everything in it. I also sent copies to the office and they had a binder with the same info for the social worker to see. I also kept the vax schedule and yellow card in it and a height/weight chart that I marked after every visit.
It gets big very quickly.
My friend has one for each of her adopted babies, she had to move to two inch three ring binders by the time they were 3 years old.
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Old 04-04-2009, 05:17 PM   #6
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Re: Doctor Diary

I keep all of Kearnan's stuff in folders. He's ASD and we've been dealing with all of the stuff for about 6yrs now. I have folder's for SSI stuff, folder's for his bank accounts, folder's for his therapy at Baylor (including old bills), folders for specialists, folders for the regular pedi, an old folder of his therapy stuff from ECI, and so on. I keep them all together in a box. I really really need to get a filing cabinet to keep them in. Tharen also has 1 folder, just his basic medical stuff.
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