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Old 04-17-2009, 09:00 PM   #1
emilykaysmommy
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holding records until the IFSP meeting?!

The place that provides my daughter's services will not give me the reports from her speech and OT evaluations because the local regional center "like to keep them until the IFSP meeting so you can have your copies then."
I don't think this is right.
I checked the book they gave me that has the parent's rights and responsibilities and it says they have to provide records regarding my child within 5 days of my request....

I work in special education as an aide and the speech therapist I work with said they have to provide copies of reports to the parents 10 days before the IEP meetings... without them even requesting... Yes there is a difference between EI and County services but.... this book EI gave me, to my understanding, says I should get them since I asked. They can't with hold my daughter's reports from them that I'm going to get at the meeting anyway? what's the big deal if I have them before? we could have a better IFSP meeting and get a lot more accomplished at it if they give me these reports before.

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Old 04-18-2009, 06:27 AM   #2
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Re: holding records until the IFSP meeting?!

I agree, that having the records before the meeting would be helpful. Have the reports been written? Maybe, they aren't actually finished. IDK. I would call and request them again. Maybe try to talk to someone different, her service coordinator or the head of the department. Good luck.
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Old 04-18-2009, 09:57 PM   #3
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Re: holding records until the IFSP meeting?!

2 of the 3 have been written (she told me this when she called and told me I couldn't have them yet). I'm wanting the 2 that are done. They are from her speech and OT assessments. The 3rd one is from her infant developmental specialist and I see her so much when she comes to see Emily that I already know what her input is going to be.

I'll call the service coordinator myself Monday and see what she says...
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Old 04-18-2009, 11:32 PM   #4
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Re: holding records until the IFSP meeting?!

Yeah, I'm taking a course on this right now. They have to share the information with the parents if they want it.
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Old 04-22-2009, 02:38 PM   #5
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Re: holding records until the IFSP meeting?!

In Ohio, that's illegal. Sounds to me like you need to get in touch with a legal rights attorney (through your state) and seek out some cousel. Just a thought....
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Old 04-23-2009, 05:57 PM   #6
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Re: holding records until the IFSP meeting?!

Ok here's what I got told... the reports on my DD's speech and OT eval are not considered records until AFTER we meet and everyone reviews them so I do not have a RIGHT to have them....but generally if a parent requests info they should give it... but they don't do have to...
However, I got them because I threatened to cancel the IFSP meeting we have scheduled for this Monday...that would keep them from complying with the law...because last time they came and just tossed all this paperwork at my DH.. who has his own issues with reading.. and comprehension issues... and had him sign the new IFSP (that they changed dates on some things they shouldn't have changed-ending a service we are suppose to have until DD is 3) and took off...and when I saw all of it.. I couldn't be there.. I HAD to work.. and we had to have this meeting to get a speech and OT eval added to her IFSP, it took me days to get explanations and sort it out via phone with them.

Needless to say I learned not to let DH host the meeting...and I was trying to avoid the information overload and being put on the spot the day of the meeting by asking for the reports before.

They gave them to me with the therapist's recommendations EDITED OUT!! they said I can't see that until the meeting..... ummm ok whatever....
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Old 04-27-2009, 02:20 PM   #7
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Re: holding records until the IFSP meeting?!

I'm so sorry mama! As a school psych, I often am pushing to get reports done just before deadlines so I could understand if they weren't done. Still, when I have parents that want information ahead of time, I usually do what I can to help because I want them informed & part of the process. Sometimes, I've met with parents before the meeting to discuss results that weren't written up yet, etc., but just my results because I can't speak for other evaluators. I've never given a report with my rec's removed from it! If I had something rec. that I didn't think a parent would agree with or would be surprising to the parents, I usually contacted them ahead of time anyway so they had time to think about it. This isn't a birthday or Christmas gift--what's with the need for surprise??? They aren't announcing the winner of American Idol or Dancing with the Stars. I understand your frustration! You can always delay a decision anyway, get the reports at the meeting, hear their recs and then request that another meeting be scheduled where you'll make decisions, etc., so I'm not sure what they think they are gaining. I just don't get it! Good for you for insisting on being an informed part of the process!
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Old 04-28-2009, 02:34 PM   #8
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Re: holding records until the IFSP meeting?!

Quote:
Originally Posted by emilykaysmommy View Post
Ok here's what I got told... the reports on my DD's speech and OT eval are not considered records until AFTER we meet and everyone reviews them so I do not have a RIGHT to have them....but generally if a parent requests info they should give it... but they don't do have to...
However, I got them because I threatened to cancel the IFSP meeting we have scheduled for this Monday...that would keep them from complying with the law...because last time they came and just tossed all this paperwork at my DH.. who has his own issues with reading.. and comprehension issues... and had him sign the new IFSP (that they changed dates on some things they shouldn't have changed-ending a service we are suppose to have until DD is 3) and took off...and when I saw all of it.. I couldn't be there.. I HAD to work.. and we had to have this meeting to get a speech and OT eval added to her IFSP, it took me days to get explanations and sort it out via phone with them.

Needless to say I learned not to let DH host the meeting...and I was trying to avoid the information overload and being put on the spot the day of the meeting by asking for the reports before.

They gave them to me with the therapist's recommendations EDITED OUT!! they said I can't see that until the meeting..... ummm ok whatever....

Just to let you know as a service provider - there are tons of times I am still writing reports the day of the meeting.

Also - if you want a draft of the IFSP before the meeting that is fine to ask for (that way you could see services being proposed ). When you do go in (or your DH) for the meeting the IFSP is still considered a "draft". It is a working document that can be changed and altered by the "team" which definitely includes parents.

The recommendation part I can only guess that they wanted to talk to you about them at the meeting??? I'm not sure about that?? - Kinda wierd. Unless they are recommending an exit or a change and didn't want to discuss it with you until you met in person???
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Old 04-28-2009, 05:12 PM   #9
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Re: holding records until the IFSP meeting?!

[QUOTE=grace'smomma;7082166]I'm so sorry mama! As a school psych, I often am pushing to get reports done just before deadlines so I could understand if they weren't done. Still, when I have parents that want information ahead of time, I usually do what I can to help because I want them informed & part of the process. Sometimes, I've met with parents before the meeting to discuss results that weren't written up yet, etc., but just my results because I can't speak for other evaluators. /QUOTE]

Ditto. There has been several law cases on this issue. The cases I have read always side with the parents. Here is some information.

http://www.wrightslaw.com/blog/?p=67

I do strongly encourage you to wait until the meeting, though. The reason is because there is often a lot of jargon in those reports and numbers. It's sometimes difficult for the lay person to understand without having someone explain the results and scores. Also, it is very difficult to get the reports completed before. We are often scrambling at the last minute because of the many assessments we are completing.

If you have requested the information, they should at least make an attempt and meet with you before. That is what I have done. If I haven't been able to provide a copy of the report, I usually just have an informal meeting with the parents ahead of time or write up a shorter report calling it draft.
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Old 04-28-2009, 06:12 PM   #10
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Re: holding records until the IFSP meeting?!

The local advocacy agency found the law where it says if the parent requests reports the LEA or local regional center have 5 working days to get them to the parent and it specifies even BEFORE the IFSP. So.. I was well within my rights and the reports were done in this case, they were just sitting in the program administrators e-mail account... they had not been passed on to the local regional center like they should have... so I ticked off our service coordinator from the regional center because I asked for something she didn't have yet, well she should have had it... I got a lot of flack from her at the IFSP meeting yesterday.
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